Fleet management : terms to know
Learning, dictionary, useful terms

In this article, you will find some useful terms that you might come across when starting to work with a fleet of vehicles. To avoid being lost and not understanding what is going on around you, you can use this article as a dictionary for Fleet Management Terminology ! It is not exhaustive, but it should help you get around the first few wording obstacles.

Let’s begin !


Notifications a fleet manager gets when a defined behavior takes place. For example, a fleet manager can get an alert when the fuel level of a truck decreases by a huge amount in very little time, or when a tracked car leaves a geofenced zone.


A device that measure acceleration

Beacons & sensors :

Technological items that are set in the vehicles of a fleet to track data about the vehicle. 

Can Bus

System that allows devices to communicate with each other through a host computer. Useful in fleet management to connect all devices in the vehicle together to offer a complete analysis of the vehicle.

Driving scores :

New grading system, that grades drivers’ driving on a scale from 1 to 100, based on specific criterias. It allows to understand better the drivers, and give them room for improvement


Visual representation of a KPI, or data processed, that gives you information about your vehicles. They can for example show the evolution of fuel consumption in real time through a curve.

Dash Cams: 

Cameras installed in your vehicules, that are there to help you understand what goes on on the road. They can be helpful in case of theft, or in case of an accident, to better understand what happened.

Ecodriving :

Adopting specific driving measures and habits that help you reduce your fuel consumption and preserve the vehicle’s integrity


Starting with a basic. What is a Fleet ? Well, a fleet is all the vehicles that belong to your company and with which you work on a daily basis. You might have a fleet composed of 40 trucks.

Fleet management 

Now that you know what a fleet is, you might want to understand what the concept of fleet management is. FM is the idea that you can organize your fleet and its functioning in an optimal way.

Fleet Management Software 

Sums up and organizes :

  • Vehicle specs 
  • Service histories 
  • Operating expenses 
  • Driver compliance documents 
  • Maintenance schedules 
  • KPIs

The fleet management software is the tool that allows you to transform the raw data you get from telematics into understandable and exploitable data. Through the software, data will be analyzed, understood and transformed into graphs, statistics. It will generate alerts when needed, reports for the fleet manager to read. All of this information is displayed on the main 

Fuel management & optimization 

Fuel management & optimization is the idea of optimizing the fuel consumption of your fleet by adopting specific behaviors and fighting against behaviors like theft or overconsumption. The goal is to diminish fuel costs.

Fleet acquisition

The process a company goes through to acquire a fleet. They can either buy a fleet, or rent one.

Fleet maintenance 

All the processes you implement to keep your vehicles in working order.

Fleet manager 

The person in charge of fleet management

GPS tracking :

The idea of tracking your vehicles using beacons that are linked to a platform. 


Geofencing is a technology derived from the use of geolocation beacons. It allows you to define zones on your tracking map, that are either no go zones, or zones that your vehicle should not leave.

For example, if a fleet manager has a truck that is not allowed to leave a specific neighborhood because he does not need him to, he can define this neighborhood as a fenced zone. If the beacon detects that the truck is leaving that zone, then the fleet manager will receive an alert to warn him.


Internet of Things, describes physical devices equipped with sensors, embedded with softwares, processings capacities, and that are linked to a platform through the internet in the case of fleet management. Digital fleet management relies on this technology.

KPL : Kilometers per liter 

One of the main KPIs for fleet managers. This KPI tells you how many km meters you can travel with 1 liter of fuel. The higher the number of kilometers, the better, because it means that you spend less on fuel.


Key Performance Indicators. They are essential for each and every business, and each business has its own key performance indicators to monitor. If some are common to different companies & industries, the idea behind KPIs is to define what matters to you and your company (in fleet management, it can be fuel consumption, distance travelled, number of deliveries per vehicle…) and monitor it.

Monitoring KPIs is important, because it allows you to find out unhabitual patterns of behaviors.

Odometer :

Tool included in the beacons, that allow you to measure the distance travelled by a tracked vehicle.

Preventive maintenance 

Setting maintenance based on criterias to prevent a breakdown. For example, getting your vehicle checked every 10 000 km helps avoid a sudden breakdown, as issues can be detected ahead of breakdown. 


Detailed analysis of the data extracted from your vehicles, with pinpoints on the improvement areas and advice to improve. Usually sent on a weekly basis.


Telematics is a term that combines the words telecommunications and informatics to broadly describe the integrated use of communications and information technology to transmit, store and receive information from telecommunications devices to remote objects over a network.  

In Fleet Management, telematics help managers monitor location, vehicle speed, distance travelled, idling time, fuel consumption and drivers’ behavior.


Total cost of ownership. We talked about this subject in another article, go have a look !

There you go ! You are now able to apprehend the fleet management world more easily ! If you would like to go further and discover how fleet management could benefit your company, you can fill in this form, and we will contact you shortly !